Terms and Conditions
By registering for the conference, you agree to the terms and conditions outlined below:
These terms and conditions are governed by the laws of Queensland, Australia. We receive payments from our accommodation suppliers for the provision of our booking service. All references to “we”, “our” and “us” are references to QUT Conferences.
By registering for the conference, you agree to be included in the official delegate list, which may be supplied to delegates, sponsors and exhibitors. Your name, position, organisation, state/country and email address may be included in this list.
If you do not consent to being included in the delegate list, please contact the Conference Manager via email at email@example.com.
Photography and Filming
Photographs and videos of you may be taken during your participation in the conference. By participating in the conference, you consent to the Queensland University of Technology and Conference Organisers using these photographs/videos for promotional, news, multimedia, research or educational purposes.
If you do not consent to your image being used, please contact the Conference Manager via email at firstname.lastname@example.org.
Presenters are required to register for the conference by Tuesday, 17 July 2018. Failure to do so may result in your removal from the conference program. All presenters are required to read the QUT Health, Safety and Environment (HSE) Visitor Information Document prior to arriving onsite.
Registration payments are required at the time of booking. If you require other payment terms please contact us directly at email@example.com.
Note: Your registration is at risk of being cancelled until payment is confirmed. QUT has a 14 day payment term for issued invoices.
Conference Refund Policy
Registration cancellations will not be accepted unless made in writing to the Event Manager, by emailing firstname.lastname@example.org.
Cancellations received up until Friday, 2 November 2018, will be refunded less 25% for administration fees (please note if you have not paid you will still be invoiced for this amount). No registration refunds will be made after this date. Full cancellation fees will also apply to non-paid accounts after this date.
As an alternative to cancellation, your registration may be transferred to another person in your organisation, if advised in writing no later than 48 hours prior to the commencement of the Conference.
Accommodation Refund Policy
Accommodation cancellations will not be accepted unless made in writing to the Event Manager, by emailing email@example.com.
Amendments or cancellations will not be accepted after cancellation dates listed by the hotels.
Without affecting any of your statutory consumer rights that cannot be lawfully excluded or limited: a) we will not be liable for any losses, damages, liability, claims or expenses (howsoever caused, including negligence, and whether direct, indirect or consequential) arising from the use of or connected with our site or any products or services purchased on our site, and b) we make no warranty or representation as to the fitness or suitability of any product or service displayed on our site or any linked site. Where our liability cannot be excluded, to the extent permitted by law such liability is limited to the value of the booking made. We sell accommodation from inventory supplied by each accommodation provider and we do not over-sell that inventory (we cannot accept liability for unavailability of rooms caused by an accommodation provider over-selling its own inventory).
In order to fulfil its activities, QUT Conferences collect and hold personal information about delegates registering or expressing interest in our events. QUT Conferences is committed to protecting the privacy of this personal information, and ensuring that it is properly secured and managed in accordance with the requirements of the Queensland Government’s Information Privacy Act 2009.
- The requirements of the Information Privacy Act are detailed in QUT’s privacy obligations.
- The Privacy Officer conducts a number of privacy training sessions each year for staff members.
- The University has a mechanism for dealing with privacy complaints.
- QUT has developed privacy protocols for the management of particular privacy issues that arise in the University.
Your information will only be provided back to the conference organisers and is not provided to any other third-party provider by QUT Conferences in relation to the event. In some occasions contact details are provided by the owner of the event for the purpose of marketing the next event. This data is held in trust by QUT Conferences, and is then returned to the owner at the conclusion of the event. Credit card details are never forwarded to any other party under any circumstance.
QUT Conferences does not use any of its databases to market any other product or service.